Checklist For A Camp Management Agency

  • The obligations, mandates and roles of the various actors involved in registration and/or profiling are agreed and understood, depending on the specifics of the displacement situation.
  • There is inclusive participation in the registration/profiling process, including identifying the objectives of the exercise and the methodologies that will be employed.
  • The camp population participates in and is involved in the planning, implementation, monitoring and evaluation of the registration/profiling process.
  • A complaints and follow-up mechanism is in place, which helps ensure accountability to the displaced population.
  • National authorities are, if necessary, supported by the humanitarian community, to register, profile and document displaced citizens in their territory.
  • Registration/profiling information is used by the Camp Management Agency to inform the planning of effective programming, which provides assistance and protection to the camp community.
  • Plans and resources are in place to update registration data on a regular basis, to ensure that it is accurate and relevant.
  • National authorities and/or the Cluster/Sector Lead Agency are collaborating to ensure registration in the camp follows minimum standards.
  • Cases of unaccompanied and separated children are reported immediately by the Camp Management Agency to relevant child protection agencies.
  • Service-providing agencies in the camp are encouraged to participate directly in the registration/profiling process and/or make personnel and necessary facilities available, such as water points, registration venues and latrines.
  • Attention has been paid to the access of women and girls to the registration process, ensuring their safety, perception of safety and identifying possible solutions to their safety challenges.
  • Rapid household registration is carried out in the early stages of the emergency to ensure provision of food and essential services as quickly as possible.
  • Temporary staff from the camp and host community, including females, are trained and sign a code of conduct prior to employment.
  • The registration has been timed to ensure that it does not clash with other significant activities.
  • Existing baseline information has been collected and consolidated from local authorities, humanitarian agencies and camp and community leaders, and, where necessary, estimates have been made.
  • Clear and systematic public information campaigns are run prior to registration/profiling exercises.
  • A methodology for conducting the registration has been chosen, including plans for fixing the camp population prior to actual registration.
  • Appropriate documentation has been selected, such as an entitlement card and/or registration card.
  • Information in documentation to be disseminated has been assessed in the light of confidentiality issues.
  • Ways of preventing and responding to fraud have been considered, including fraud by camp staff.
  • Data is stored safely and securely with due regard for confidentiality and with clear agreements on the sharing of data.
  • Managing the registration of new arrivals has been planned for.
  • Ways to manage and encourage deregistration when people leave the camp or die have been planned and implemented.
  • When profiling a displaced population, both quantitative and qualitative methodologies have been considered and employed as appropriate.